Executive Administrative Assistant

US-MO-Saint Louis
2 weeks ago
Job ID
2017-23841
Business Unit
Waterworks
Job Post Category
Clerical/Administrative
Remote Position?
No
Position Type
Full-Time

Company Overview

About Core & Main

 

Core & Main (www.coreandmain.com) is one of North America’s largest distributors of water, sewer, storm, fusible piping and fire protection infrastructure products that serves the needs of both contractors and municipalities in all aspects of the water, wastewater, clean water, landfill, energy, and fire protection industries. Core & Main operates more than 246 branches serving North America, the Caribbean and international markets. The company provides localized, customer-driven services including jobsite delivery, will call or direct-ship options, diversified logistics and innovative solutions that contribute to its customers' success.

Job Description & Qualifications

Job Summary

Responsible for providing advanced, diversified and confidential clerical and administrative support for direct reports to the Executive Leaders of Core & Main.

 

Major Tasks, Responsibilities and Key Accountabilities

  • Serves as department knowledge center - assists with resolution of customer-related problems or issues, screens all internal/external calls appropriately and provides information and answers to questions regarding department/company policies and procedures.
  • Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence.
  • Ensures travel requests, expense reports, and other travel documentation are accurate and complete.
  • Collaborates and partners with peers in businesses/functions as well as Executive Admin/CEO.
  • Schedules meetings, team meetings and events (internal and external). Maintains up-to-date calendar.
  • Maintains and orders department office supplies. Processes invoices for payment.
  • Coordinates candidate interview process (e.g. scheduling, communication, etc.).
  • May manage independent projects making decisions and acting as a key contributor

Nature and Scope

  • Demonstrates skill in data analysis techniques by resolving missing/incomplete information and inconsistencies/anomalies in more complex research/data.
  • Nature of work requires increasing independence; receives guidance only on unusual, complex problems or issues. Work review typically involves periodic review of output by a supervisor and/or direct "customers" of the process.
  • May provide general guidance/direction to or train junior level support personnel or professional personnel.

 

Work Environment

  • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
  • Typically requires overnight travel less than 10% of the time.
  • Frequent periods are spent standing or sitting in the same location with some opportunity to move about. Occasionally there may be a requirement to stoop or lift light material or equipment (typically less than 8 pounds).

Minimum Qualifications

  • Must be eighteen years of age
  • Must pass the Drug Test
  • Must pass the Background Check
  • Must pass pre-employment tests if applicable

Education and Experience

  • Typically requires BS/BA in a related discipline. Generally 2-5 years of experience in a related field; certification is required in some areas OR MS/MA and generally 2-4 years of experience in a related field. Certification is required in some areas.

Preferred Qualifications & Job Specific Details

Preferred Qualifications

 

  • 3 or more years of strategic or executive level administrative assistance experience
  • Must be proficient with the entire Microsoft Office Suite

 

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